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2.16. Pricing section
RubiCRM offers two pricing structures. Pricing Structure 1 allows you to set just a "Member Rate" and a "Non Member Rate". Price Structure 2 allows you to set multi-pricing and determine who should receive said pricing based on "Membership Status" and "Membership Type".
Price Structure 1
Assign different price types for your attendees depending on their member/customer status. All active options will be available for bookings created manually in RubiCRM by your users.
To edit/deactivate an existing price type use the pencil icon and amend as needed. To add a new "Price Type" please click the cog icon or visit Main Menu > System > Lists and search for "Booking Price Type".
For web integration purposes specific price types are used when creating a booking e.g. Full Members will receive the "Member Rate" and any other booking will receive the "Non Member Rate".
To view a video on "Adding a Price to an Event" click here.
Price Structure 2
Assign multiple different price types for your attendees depending on their member/customer status and member/customer type. All options that have "Use On Web" ticked will be available bookable on your web integration. Any price types which do not have "Use On Web" ticked will only be useable internally when creating manual bookings in RubiCRM.
To edit/deactivate an existing price type use the pencil icon and amend as needed. To add a new "Price Type" please click the cog icon or visit Main Menu > System > Lists and search for "Booking Price Type".
If you are creating an event that both members and non members can book we advise you always have one price type whereby you have not set a membership status or membership type with values. This price essentially will be your "open to all" price.
Guidance
If you had three membership types of "Bronze", "Silver" and "Gold" and you wished to price an event differently for each type of member you could create three price types and assign the relevant membership type the price type should be bookable for.
For example:
- Non Member Rate : Membership Status blank | Membership Type blank | Price £50.00 | Saving £0.00
- Bronze Rate : Membership Status set as "Full Member" | Membership Type set as "Bronze" | Price £40.00 | Saving £10.00
- Silver Rate : Membership Status set as "Full Member" | Membership Type set as "Silver" | Price £30.00 | Saving £20.00
- Gold Rate : Membership Status set as "Full Member" | Membership Type set as "Gold" | Price £20.00 | Saving £30.00
Web Integration Special Rates
When you add a price rate (Member Rate / Non Member Rate) you can add a “Special Rate Date” and “Special Rate”.
The “Special Rate” is the rate the user should receive up until the “Special Rate Date”.
On the “Special Rate Date” set users will then begin to receive the normal “Price” associated with the “Price Type”.
On the Portal, this would display to the user as the below.
Web Integration Group Pricing
RubiCRM web integrations allow for group bookings. For group bookings, there should be an accompanying single booking price type.
For example, let us say you have a single price type of "Member Rate" priced at £20.00 per booking.
You want to offer a discount of £20.00 if a user books 10 places in a single transaction. You can create a group booking price type to branch off your single booking price type. To do this you must follow the naming convention "<price type> Group <number>".
Taking the single booking price type of "Member Rate" to create a group booking price type would be "Member Rate Group 10".
Use case
If you wish to provide a discount of £20.00 if 10 places were booked you would enter the singular price for the group price type "Member Rate Group 10" of £18.00.
If no group price type existed and the user booked 10 places at the single price type (Member Rate) this would calculate as:
10 x £20.00 = £200.00
Including a group price type (Member Rate Group 10) and the user booked 10 places this would calculate as:
10 x £18.00 = £180.00
Your web integration will automatically review the user's basket and determine if they qualify for a group pricing rate and will apply it.
For more information or to visually see how to create group price types please watch our video.